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University of Oklahoma Libraries
POLICIES AND
REGULATIONS GOVERNING THE USE OF PHOTOGRAPHS
FROM THE PHOTOGRAPHIC ARCHIVES
OF THE WESTERN HISTORY COLLECTIONS,
THE UNIVERSITY OF OKLAHOMA
LIBRARY
1.
All requests for photographic materials are filled in the order
they are received and as time permits. Search requests must be specific as
to the intended use of the photograph, e.g., in a magazine article, book,
exhibit, etc.
2.
The staff does all searching. It is the prerogative of this
department to charge a SEARCH FEE for requests requiring extensive search
time.
3.
Ordinarily, a minimum of one week search time and two weeks lab
time is necessary to fill an order. While every effort is made to complete
orders promptly, we reserve the right to charge a RUSH FEE.
4.
Permission may be granted upon request for a one-time,
non-exclusive use of photographs for publication, exhibition, or other
purpose if the proposed use is specified and approved by the Curator. The
person ordering the photograph(s) may be charged a USE FEE. Any subsequent
use of a photograph will require separate permission from this department.
Restrictions have been placed on the use of some collections by the donors.
5.
PROPER CREDIT (Western History Collections, University of Oklahoma
Library) must always be given. The person
ordering the photograph and requesting permission for its use is
responsible for the credit line. Any person or publication not meeting this
requirement will be denied further use of these collections.
6.
The person or publisher who orders photographs from these collections
is responsible for providing this department with VERIFICATION that proper
use and credit of the photographs have been made a specified in the
original request and for which permission to use was granted. This can be
done by sending this department a copy of the publication. In the case of
documentary films and other type of media, any suitable verification will
meet this requirement (brochure, flyer, letter).
7.
The person ordering photographs will be charged a SERVICE FEE to
cover the costs of copying, labeling, and handling of the photograph for a
one-time non-exclusive use of the photograph for publication or other
purpose.
8.
Photographs from these holdings may not be captioned or used to
illustrate something else unless evidence is given to show that our
identification is incorrect. If a specifically identified photograph is
used to illustrate a similar subject, it must be stated in the caption as
being a similar or typical view.
9.
All proposed commercial use of photographs must be stated in
advance. We reserve the right to charge a special fee in any instance where
a photograph is used for purposes other than that for which it was
originally ordered, or for strictly commercial ventures, e.g., textbooks,
commercially sponsored film, television, advertising, etc. The Curator
reserves the right to refuse the photographs intended for commercial use. A
special USE FEE will be charged for all commercial use approved by the
Curator.
10. All copying of
photographs is done by the Western History Collections photographic
laboratory. No outside equipment is allowed.
11. All file photographs and
all negatives are retained in the Photographic Archives and are never
circulated outside this department.
12. Photographs are not
supplied to commercial archives or publishers for resale.
13. Copies or prints of
photographs ordered from the Western History Collections may not be
deposited or placed on file in any other repository.
14. Any person or
organization not abiding by these regulations may be denied further access
to or use of materials in these collections.
15. The University of Oklahoma
is not responsible for any illegal or improper use of these materials.
16. The fees charged for
photographic prints from these holdings do not in any way constitute sale
of the photographs but are merely fees charged for obtaining a copy print
in lieu of using the original file print or negative. The Western History
Collections retains all rights to the photographic materials on file in the
Western History Collections of the University of Oklahoma
Library.
17. The Western History
Collections reserves the right to change these policies at any time without
prior notice.
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